Proposal Manager
Summary:
- Collaborate with sales/capture managers in managing, directing, and troubleshooting all proposal efforts
- Schedule and prepare meetings and updates for clients
- Write content in support of external client sales goals
- Participate in client-facing activities
Pay: $50,000.00 - $63,000.00 per year
Benefits:
- Dental insurance
- Employee assistance program
- Health insurance
- Paid time off
- Parental leave
- Professional development assistance
- Retirement plan
Employment: Exempt, Full-time
Work Location: Grand Rapids (Virtual work occasionally)
Mandatory Qualifications:
- Bachelor’s Degree in writing or English, public policy, business, or related field
- 3-5+ years’ experience in writing and project management
- Proven ability to write compelling proposal narrative from scratch
- Competent project manager who is very detail-oriented especially in a highly deadline driven environment
- Critical thinker who gets excited about using information to answer strategic questions
- Strong customer service mindset with a desire to impress
- Proficiency in Microsoft Word, Microsoft Excel, PowerPoint
- Ability to work well either alone or as part of a team
- Ability to communicate effectively and professionally
- Ability to follow oral and written instructions
- Ability to operate standard office equipment and technology
Preferred Qualifications:
- APMP Certification
- Knowledge of public procurement
- Experience in the consulting industry
- Working knowledge or proficiency in Salesforce
- Experience with EOS® (Entrepreneurial Operating System)
Competencies:
- Problem solving
- Attention to detail
- Intense Follow up
- Initiative
- Interpersonal skills
- Planning and organization
- Flexibility
- Perseverance
Responsibilities:
Proposal Management
- Collaborate with Sales/Capture Managers in managing, directing, and troubleshooting all proposal efforts
- Schedule, prepare agenda and lead proposal related meetings with clients
- Participate in the development and review of proposal strategies and themes
- Direct the creation and review of a proposal outline that will be used as a key document design and control medium
- Assist in analyzing solicitation requirements against the proposal outline to ensure both compliance and responsiveness to the client’s issues and needs
- Build proposal compliance matrix if required and track the fulfillment of all requirements
- Audit completed proposal sections to ensure requirements are adequately addressed and customer page limits are not exceeded
- Conduct regular proposal progress status meetings and maintain the proposal schedule
- Manage internal color reviews for evaluation of the technical, management, and overall proposal approaches
- Ensure inter-volume compatibility is achieved
- Coordinate timely creation and submission of questions through Sales/Capture Manager or client
- Evaluate client library and supports updates
- Conduct bid autopsy sessions as needed and provide corrective feedback or action if required
- Anticipate and communicate potential risks as appropriate on specific business and/or process-related issues relating to proposals
- Effectively coordinate the department operations to ensure that assigned programs are completed according to specifications, budgets, and timelines
- Participate in client-facing activities
Technical Writing
- Write clear and persuasive content in a deadline-driven environment for competitive proposals in support of external client sales goals
- Read, review, and dissect complex solicitation to determine scope and requirements
- Organize and analyze information, specifications, and quotations in accordance with Proposal Management processes and solicitation requirements
- Incorporate color review revisions
- Oversee assembly of final bid response
- Incorporate win themes and differentiators in bid response
- Draft contract compliance tools (contract compliance matrix, administration summary, etc.)
- Draft government support materials (capabilities statements, government web-page content, etc.)
- Build and manage writing indexes
JetCo is an equal opportunity employer that prohibits discrimination and harassment in employment on the basis of race, color, religion, national origin, sex, gender identity, sexual orientation, age, disability, genetic information, height, weight, marital status or veteran status in accordance with applicable laws. In addition, it is the policy of JetCo to comply with federal, state, and local laws governing nondiscrimination in employment, and to undertake affirmative action in recruitment, employment, and promotion of employment as required by applicable provisions of Executive Order 11246, the Rehabilitation Act, the Vietnam Era Veteran’s Readjustment Assistance Act, and related state law. JetCo’s President supports and endorses this Equal Employment Opportunity Policy.