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Proposal Team Manager

Are you a project manager who can write and lead? We are looking for a Proposal Team Manager to develop winning proposals for JetCo Solutions’ clients. JetCo Solutions gives small companies access to a qualified, capable, complete government sales team.

Our clients are highly-qualified and come to us ready to bid competitively and develop customized, agency-centric solutions. They look to our team to identify targets and develop strategies that get them the win. Collectively, JetCo Solutions' clients have received more than $4 billion in contract awards with 278 different local, state, and federal defense agencies.

Summary:

  • Lead team of technical writers
  • Facilitate the proposal process
  • Read solicitations
  • Determine proposal requirements
  • Develop and ensure compliance with JetCo's proposal process
  • Work with external client subject matter experts
  • Integrate writing from various sources to respond to solicitations
  • Providing responses to follow-up and clarification questions
  • Ensure information presented in a proposal is accurate, positively reflects the client’s capabilities, and meets solicitation requirements

Employment: Full-time

Work Location: Grand Rapids, Mich., Sterling Heights, Mich., or Remote

Salary: $65,000 - $75,000 a year

Benefits:

  • Health insurance
  • Dental insurance
  • Employee assistance program
  • Paid time off
  • Parental leave
  • Retirement plan

Schedule: 8-hour shift, Monday to Friday

Supplemental Pay: Bonus pay

Mandatory Qualifications:

  • Bachelor’s Degree in writing or English, public policy, business, or related field
  • At least 5 years’ experience in writing and project management
  • Competent project manager who can manage projects simultaneously for multiple external clients
  • Proven ability to conceptualize and write compelling proposal narrative from scratch
  • Critical thinker who gets excited about using information to answer strategic questions
  • Strong customer service mindset with a desire to impress
  • Proficiency in Microsoft Word, Microsoft Excel, PowerPoint
  • Ability to work well either alone or as part of a team
  • Ability to communicate effectively and professionally
  • Ability to follow oral and written instructions
  • Ability to operate standard office equipment and technology

Preferred Qualifications:

  • APMP Certification
  • Knowledge of public procurement
  • Experience in the consulting industry
  • Working knowledge or proficiency in Salesforce
  • Experience with EOS® (Entrepreneurial Operating System)

Competencies:

  • Collaboration
  • Creativity/Innovation
  • Goal oriented
  • Integrity
  • Logic
  • Problem solving
  • Attention to detail
  • Decisiveness/Judgement
  • Intense Follow up
  • Initiative
  • Interpersonal skills
  • Listening
  • Planning and organization
  • Versatility

Responsibilities: 

Lead and Manage Employees (Direct Reports) for Accountability

  • Give clear direction
  • Serve as a conduit to ensure employees have the necessary tools (resources, training, technology, time, and attention)
  • Identify opportunities to delegate and elevate
  • Demonstrate company values through actions
  • Communicate clear expectations regarding roles, core values, rocks, and measurables

Proposal Management

  • Collaborate with Sales/Capture Managers in managing, directing, and troubleshooting all proposal efforts
  • Schedule, prepare agenda and lead proposal related meetings with clients
  • Participate in the development and review of proposal strategies and themes
  • Direct the creation and review of a proposal outline that will be used as a key document design and control medium
  • Assist in analyzing solicitation requirements against the proposal outline to ensure both compliance and responsiveness to the client’s issues and needs
  • Build proposal compliance matrix if required and track the fulfillment of all requirements
  • Audit completed proposal sections to ensure requirements are adequately addressed and customer page limits are not exceeded
  • Conduct regular proposal progress status meetings and maintain the proposal schedule
  • Manage internal color reviews for evaluation of the technical, management, and overall proposal approaches
  • Ensure inter-volume compatibility is achieved
  • Coordinate timely creation and submission of questions through Sales/Capture Manager or client
  • Evaluate client library and supports updates
  • Conduct bid autopsy sessions as needed and provide corrective feedback or action if required
  • Anticipate and communicate potential risks as appropriate on specific business and/or process-related issues relating to proposals
  • Effectively coordinate the department operations to ensure that assigned programs are completed according to specifications, budgets, and timelines
  • Participate in client-facing activities

Technical Writing

  • Write clear and persuasive content in a deadline-driven environment for competitive proposals in support of external client sales goals
  • Read, review, and dissect complex solicitation to determine scope and requirements
  • Organize and analyze information, specifications, and quotations in accordance with Proposal Management processes and solicitation requirements
  • Incorporate color review revisions
  • Oversee assembly of final bid response
  • Incorporate win themes and differentiators in bid response
  • Draft contract compliance tools (contract compliance matrix, administration summary, etc.)
  • Draft government support materials (capabilities statements, government web-page content, etc.)
  • Build and manage writing indexes

JetCo is an equal opportunity employer that prohibits discrimination and harassment in employment on the basis of race, color, religion, national origin, sex, gender identity, sexual orientation, age, disability, genetic information, height, weight, marital status or veteran status in accordance with applicable laws. In addition, it is the policy of JetCo to comply with federal, state, and local laws governing nondiscrimination in employment, and to undertake affirmative action in recruitment, employment, and promotion of employment as required by applicable provisions of Executive Order 11246, the Rehabilitation Act, the Vietnam Era Veteran’s Readjustment Assistance Act, and related state law. JetCo’s President supports and endorses this Equal Employment Opportunity Policy.